JOBS!

21 May 2024

We have 2 new vacancies

operations Manager

Role Title: Part-time Operations Manager, The Lyric Theatre, Bridport

(Full name: Friends of The Lyric Theatre, C.I.C.)

Responsible to: Artistic Director, Lyric Theatre

Contract terms: Fixed-term freelance contract, June 2024 – end March 2025

40 half days per year (2 days per month flexi) @ £150/day; responsible for managing their own time

Contract Fee: £3000 (payable £300 / month on receipt of invoice)

Main tasks of the Operations Manager

This is a new post, working with the Artistic Director and Administrator to manage the operations of The Lyric Theatre, creating procedures for the management of the Lyric Theatre and work with the team to implement them.

The Lyric Theatre is grade 2 listed, historic building and an Artist and Female led C.I.C which operates as a hub for creatives, locally, nationally and internationally. The Lyric has a mission to provide space for creatives, professional and non-professional to further and deepen their creative practice. The Lyric responds to offers and ideas as well as presenting performances as different stages of the creation process, through to finished, touring work. The C.I.C has recently secured funding from Bridport Town Council and Dorset County Council, to work in partnership with Bridport Arts Centre.

We seek an Operations Manager to work with our team in a dynamic organisation that responds to our community of audience members, participants and artists. The organisation has a creative culture, with many team members having an artistic practice of their own, many of whom are involved in the local community. We have a team of generous and motivated volunteers who are the beating heart of what we do.

The Lyric is known for being the venue in the town and county that is experimental, and artist led. It often brings unexpected offers and the organisation is action-led and vibrant in its thinking.

We run a part-time programme of events, some at The Lyric and some as outreach into community spaces. Events are approximately once a week. We also hire the main theatre space to others for rehearsals and occasionally for celebrations or live music.

Pre-covid, the theatre let out space for a café to operate at the front of the building. Although we currently do not have a café tenant, this is something we seek during this coming year. The café creates a fun space for people to meet and, in the summer, operates outside on the pavement.

The Operations Manager will work with the team to ensure that the building is well run and has organised procedures for the team to follow. The Operations Manager will need to work in situ at the Lyric Theatre. This is not a remote working position.

Job Description

Ensure all policies are up to date and being implemented.
fire alarm servicing is regularly completed
utility bill management
maintenance management
ensure venue is ready for events working alongside Administrator
manage volunteers – cleaning and decorative maintenance
create and action a risk register
bar stock management
track bar income and expenditure
Keep clear records and file paperwork clearly
liaise with & manage cafe hirer’s
create and manage risk assessments,
implement and monitor health & safety
ensure all insurances are up to date
ensure licencing details are up to date and implemented
report maintenance issues to Artistic Director and Directors
be a key holder

Essential Skills

Previous experience of operations management for a premises

Good knowledge of health and safety procedures

Good level of experience of risk assessment

Ability to work in a team with other part-time workers

IT skills and ability to keep accurate and clear records

A highly organised and diligent professional

Efficient time manager

Positive and passionate outlook

Desired Skills

Previous experience of working with volunteers

Understanding of licensing – entertainment and bar

Knowledge of PRS agreements

Knowledge of listed, historic buildings

An understanding or previous experience of the arts and culture sector

Understanding of tenancy agreements

Understanding of access and disability

How to Apply

Please send CV plus supporting statement, addressing essential skills and any desirable skills. Please keep to one side of A4.

Email to: admin@the-lyric.com

Closing date: 5pm June 7^th 2024

Interviews: w/c June 24^th 2024 at The Lyric Theatre

Lyric Theatre, 9 Barrack Street, Bridport, Dorset DT63LX

Programmer

Role Title: Part-time Programmer, The Lyric Theatre

(Full name: Friends of the Lyric Theatre, C.I.C.)

Responsible to: Artistic Director, Lyric Theatre

Contract terms: Fixed-term freelance contract, June 2024-March 2025

36 days over 10 months @ £150/day (circa 1 day/week flexible); responsible for managing their own time

Contract Fee: £5400 (payable £540 / month on receipt of invoice)

Main tasks of the Theatre Programmer

To work with the Artistic Director and Administrator to lead on programming at The Lyric Theatre.

The Lyric Theatre is an Artist and Female led C.I.C. which operates as a hub for creatives, locally, nationally and internationally. The Lyric has a mission to provide space for creatives, professional and non-professional to further and deepen their creative practice. The Lyric responds to offers and ideas as well as presenting performances as different stages of the creation process, through to finished, touring work. The C.I.C. has recently secured funding from Bridport Town Council and Dorset County Council to work in partnership with Bridport Arts Centre.

We seek a Theatre Programmer to work with our team in a dynamic organisation that responds to our community of audience members, participants and artists. The organisation has a creative culture, with many team members having an artistic practice of their own, many of whom are involved in the local community. We have a team of generous and motivated volunteers who are the beating heart of what we do.

The Lyric is known for being the venue in the town and county that is experimental and artist led. It often brings unexpected offers and the organisation is action-led and vibrant in its thinking.

The Theatre Programmer will work with the team to ensure that the programme connects with our local community as audience and supports the community of working artists in Dorset and the SW. This year Bridport is a pilot for The Town of Culture initiative and the programmer will work to enhance the mission of the Town of Culture through our programme. They will be expected to work in the building when possible with some remote working possible. Days in the building would ideally be attached to some of the programme. You will be expected to attend a number of meeting with partners.

Lead on programming a number of events (circa 20) per year
Minimise programming clashes with other venues and town activities
Ensure technical aspects of the visiting work are appropriate for the space and book technical support from our P/T technician pool.
Generate programme ideas based on business plan, organisational aims & vision – promote access and diversity for work on stage & audience development
Negotiate artists fees and box office splits, royalties and any marketing contras
Issue contracts and ensure they are signed & returned prior to events go on sale
Support artists in organising accommodation
Artist liaison, be a listening ear for ideas
Organise residencies and workshops
Enhance our Community/Young People development via the programme
Prepare marketing materials for administrator including writing press releases
Event evaluation, documenting and archiving of events
Create and implement an audience development plan alongside Artistic Director
Monitor and track ticket sales
Work to an agreed budget & ensure due financial diligence to maximise income opportunities while being supportive of visiting company’s financial expectations
Work with Artistic Director to develop forward plans for the organisation’s outputs
Liaise with PRS
Other administrative duties associated with running the programme
Work with the wider team & volunteers to ensure the Lyric flourishes
Protect the Lyric’s values and ethos
Provide regular, written reports to AD & Steering Group/Board

Essential Skills

Knowledge of current creative sector with a specialism in and passion for live theatre

Programming, contracting and PRS experience

Ability to hit the ground running

Experience of working with artists who tour and create their own work

Working knowledge regarding access, equality and inclusion

Strong time management skills

Self-motivated and an excellent communicator

Experience of evaluation processes for funders

A flexible mindset and creative thinker

Working knowledge of IT, including digital diaries, project planning tools, spreadsheets.

Able to work in a team with other P/T workers.

Excellent communication skills

Desired Skills

Project management for community-based projects

Creative thinking for designing bespoke events

Understanding of fund-raising

Working with leaders in a community

Partnership working with other organisations

Marketing via social media, creating content, using Kanva

Comfortable with Apple-based systems

Experience of working with volunteers